This position is accountable to the Executive Director and works closely with the Treasurer. Responsibilities include but are not limited to:
Managing the full cycle of accounting activities from recording all financial business transactions to financial statements, providing a robuse audit trail, ensuring compliance of accounting policies and standards.
Preparing and making bank deposits, reconciling all bank accounts agains bank statements and the ledger.
Entering receivable invoices produces by office administration on the ledger, recording payments received. Monitoring outstanding debtors and assisting staff in collecting unpaid invoices.
Processing the accounts payable, preparing and undertaking cheques runs for approved bills/invoices, recording these payments on the ledger, presenting the cheques for signing by approved signatories, sending out when completed, ensuring documentation is retained.
Reconcile and enter Mastercard statements and petty cash transactions.
Assist administration staff with cash receipts, ensuring that it is correctly identified on the ledger, such as donor, sponsorship, restricted donation, donor receipted.
Collating and entering expense claims ensuring all documentation is retained.
Undertaking bimonthly employees payroll through Ceridian payroll system.
Produce and prepare year end working papers and provide information to the accountants to ensure an efficient overall audit process.
Work with the Treasurer to ensure that annual returns are submitted to CRA for the Charitable Society, Alberta Gaming, Liquor and Cannabis (AGLC) returns, and Alberta Registry returns for not for profits.
Work with the Treasurer to file GST rebate and returns to CRA.
Providing information and reports to the Treasurer including populating the monthly Treasurer’s report, answering queries raised and meeting the Treasurer periodically and auditors at year end.
Maintaining accuracy of the general ledger.
Skills and Experience:
Accounting certificate/diploma in accounting.
Three years’ experience as a full charge bookkeeper including experience preparing financial statements, income & expenditure, balance sheet, cash flow, forecasting & maintenance.
Experience with SAGE Simply accounting is highly desirable.
Strong Excel skills.
Experience with a samll/medium not-for-profit organization would be beneficial.
Ability to work to strict deadlines.
Attention to detail.
As part of a small team, to work flexibly and provide financial information and effective communication to the Executive Director and assisting the Centre staff to respond to financial queries from suppliers and customers.
Hours:
Approximately 5 hours per week regularly, up to 10 hours per week during audit.
Compensation:
$30 to $40 per hour depending on experience and qualifications.
